Cheap Office Copiers – How Affordable Is Commercial Copier Pricing in 2019?
A copier capable of handling all the needs of an office can be found for as little as $3000 if you’re willing to forgo a few of the more advanced features found on higher end models. On the other hand, if you need a very high capacity copier that has all the latest bells and whistles, you can easily find yourself paying $30,000 or more for a unit. It is more than possible to find a bargain when shopping for an office copier, but to do so, you have to understand what you’re paying for when buying a copier, and which features or capabilities you need, and which you can pass on.
Factors that Affect How Inexpensive a Copier Can Be
The two main factors that affect how expensive a copier will be are:
- The copier’s overall capacity and speed at which it can product copies
- The extended feature set included in the copier
“Feature set” is obviously a broad term, so here are some features which could cause the price of your copier to rise:
- The ability to handle multiple different thicknesses, sizes, shapes and types of paper
- The degree of sophistication in the machine’s networking capabilities
- Overall image quality – this is usually measured in resolution of DPI (dots per inch). Expect those machines with higher than 600 DPI to be more expensive
- The color quality available from the copier
- Stapling and collating features
- Software sophistication
Obviously, there are some places here where you can save money by cutting back on features that you don’t need. One key area to look at is color: if you only print in black and white, don’t spend the extra money on a machine that is designed to make high-end color copies.
What is an Office Copier?
An office copier often serves the function of the complete print and copy center for a corporate office. Many people are more familiar with the typical home printer/scanner/copier units which hook up to a typical desktop or laptop computer. An office copier is a much more advanced and large-scale version of this, but is in reality a very similar device. Although often referred to as “copiers”, most of these machines now also offer scanning and network printing capabilities.
When it comes to office copiers, they are typically capable of storing large volumes of paper, often of multiple sizes, and printing at very fast rates compared to home units. This is often necessary because of the sheer volume needed in office settings. Although email and other forms of electronic communication have lessened the need for hard copy documents, there are still many scenarios where massive amounts of documents need to be copied for record keeping, marketing, or communications reasons.
Typically, the most important characteristics of these machines is the PPM or pages-per-minute that they can print. This is normally assessed on the printing of black and white pages, as this is the most common use for office copiers. However, be aware that any PPM statistics you read are likely reflecting black and white unless otherwise specified, and full color printing will likely be significantly slower.
What to Look for in Low Cost Commercial Copiers For Businesses?
When you’re shopping for a low-priced office copier, the very first step is to figure out what speed of copying you absolutely need in order to make productivity targets in your office. This is so important because the PPM specification is one of the primary determinants of how much your copier is going to ultimately cost. If you can make do with a slower speed unit, you stand to save yourself a great deal of money.
You should also define exactly what your printing needs are before you start shopping for a copier. This includes answering things like:
- What paper sizes do you need to copy on?
- Print Speed: How many copies per minutes should your copier produce?
- Do you need to print B&W or in color?
- Do you need stapling features?
- How advanced do you need your networking capabilities to be?
- Do you want a sizable hard drive on-board so you can scan something once and reproduce copies at a later date?
- Do you want to finance or lease your copier?
- Do you require security, account codes, or duplex copying?
Another important question to ask when you’re shopping for a copier is what type of service plan is included with the machine. Copiers break down inevitably, and the length and depth of support and warranty offered plays a large role in your total cost of ownership.
Another concern for those looking for an economic copier is how quickly the machine being considered will need replacement of its consumable parts. In addition to toner and paper, copiers also have other parts which need replacing occasionally (the exact parts – known as “consumables” – depends upon the model). Finding out how much these parts cost and how often you will need to replace them, coupled with the support offered, allows you to paint a much more accurate picture of the total cost of ownership of any given copier.
Bargain Office Copier Companies with Discounted Prices
It is worth mentioning that buying your office copier is not your only option. Many companies also allow you to lease their machines instead. This is a useful option for those trying to keep initial costs low, and who want the security of long term service and support. Whether leasing or buying, these companies are a good place to start your search.
Brother: Brother is an industry leader, and a good company to look at for those trying to find a low-cost copier. The company offers many different models and styles of copier, which should allow most to find one that exactly meets their office’s needs, ensuring that you’re paying for only what you actually want in a copier.
Canon: Canon is a name that many are familiar with via their home products, but they also make an excellent lineup of affordable office copiers. Canon’s software is typically easy to learn and use, making it a good option for those who might be new to office copiers.
An Investment in Your Office
Purchasing a low-cost office copier doesn’t mean purchasing a low quality one. There are many economical options to be found, and you can make an important investment in your office’s print capabilities and efficiency without spending huge amounts of cash.