What's the Cheapest Office Water Service in 2024?

In general, bottled water delivery services for offices will cost you about $6.20 – $7.15 per bottle delivered. This assumes a bottle is 5 gallons, however, a case of 16-ounce bottles will cost about $5.00 each.

Water delivery does not have to be expensive – in fact, it can be downright cheap with a little bargain hunting. This service provides an affordable way to provide high-quality, filtered drinking water for your staff throughout the day at a reasonable cost. Office water delivery services usually charge somewhere between $30 and $50 per month for straightforward water delivery. Although the number of people that work in the office is the largest factor that affects how much the monthly water bill will be, there are certainly other factors that also play into the cost of water service.

Common Bottled Water Sizes Include:

  • 5 Gallon Bottles
  • 3 Gallon Bottles
  • Non bottled (filtration from tap water)
  • 9 Oz Water Bottles

Cheap office water delivery serviceThe water delivery service that you sign up for may also offer delivery systems for your office that will affect the cost of your monthly service. Typical delivery service includes a water cooler that can be installed in your office and then the delivery of regular water bottles to stock it. The type of machine that you opt for and any extra options that you want it to have may cause the cost to go up.

Some office water services offer the option of renting a filtration system and cooler that hook right into your office water supply instead of relying on delivered bottles. This type of system will cost more for the hardware than a traditional water cooler but also eliminates the need to have actual water bottles delivered monthly.

How affordable your office water service is will also be impacted by any additional products you choose to lump into your order. Water services have any number of potential products that can be added to your order, such as cups, coffee, and tea, other cold drinks, drink flavorings, and accessories. Any of these additional requests will increase your monthly bills.

Three Tips to Finding the Cheapest Office Water Service

Here are three tips to secure the most cost-effective office water service, along with explanations for why each is beneficial:

  1. Opt for Bulk Water Delivery:

    • Why: Choosing bulk water delivery can be more economical than individual bottle services. Bulk delivery often comes with volume discounts, reducing the cost per unit of water. This option is especially cost-effective for offices with a higher number of employees or those that consume a significant amount of water regularly. Additionally, bulk water dispensers can reduce waste and the frequency of deliveries, further cutting down costs.
  2. Compare Multiple Vendors:

    • Why: Researching and comparing different water service providers allows you to find the best deals available. Different vendors offer varying price points, delivery schedules, and additional services. By getting quotes from multiple sources, you can negotiate better rates and select a provider that offers the best value for money. It's also important to check for any hidden fees or charges that might be included in the service contract.
  3. Install Water Filtration Systems:

    • Why: Investing in a water filtration system for your office can be more cost-effective in the long run compared to ongoing water delivery services. While the initial investment might be higher, a filtration system can provide a continuous supply of clean water with minimal maintenance costs. This approach eliminates the need for bottled water deliveries and reduces the environmental impact associated with plastic waste. Additionally, it ensures a consistent supply of water without the variability of delivery schedules or service interruptions.

Each of these strategies aims to reduce costs while ensuring a steady and reliable supply of water for your office, contributing to a comfortable and healthy workplace environment.

What to Look for in a Low-Cost Office Water Service?

What To Look for in bottled water delivery serviceThe first thing you want to look for is a water delivery service that has the flexibility to meet your needs. Whether you need water dropped off once a month, once a week, or once a day, you want a company that can shift with your needs to provide you with the water that you want. Office water service companies carry items such as:

  • Filtered Water
  • Spring Water
  • Distilled Water
  • Sparkling Water
  • Flavored Drinks

Next, a company that either includes a cooler in the cost of your base delivery contract or which provides one free of charge in exchange for signing up for their service is showing that they believe in their product. This can be an excellent way to get a low-priced system up and running in your office. Companies that offer low-cost rentals with an excellent service plan, or the sale of coolers with an extended warranty are also providing good options.

The company that you order from should be completely open about the processes they use to ensure water quality and purity. It doesn’t matter if you find the most economical option for water delivery if all the company is doing is repurposing tap water. Instead, find a company that explains the type of filtration process that they use in a clear and easy to understand manner so you can be reassured that you’re only providing your employees with the absolute best water available.

Finally, always look into how the company handles customer service issues. A company with a toll-free or online support system that is always available during your business hours is a great fit. This allows you to quickly get any concerns addressed without having to go through large amounts of time where you have a problem with your cooler or a shortage of water or supplies.

Bargain Office Water Service Companies with Discounted Prices

Find The Lowest Cost Office Water ServiceChoosing a proven player in the water delivery business is an easy way to make sure you have a consistent and high-quality product delivered to your office. These companies have built their brand reputations by offering reliable and low-cost services across the country.

Culligan: For most people, bottled water is almost synonymous with Culligan, and with good reason. Their coolers have been the cornerstone of offices in almost every industry for decades now, and their attention to customer service is extremely well-documented. Culligan offers several different types of bottled water which you can choose from to supply your cooler with. There are both rental and purchase options for coolers available.

Crystal Springs: Crystal Springs allows customers to select either individual-sized water bottles or larger jugs for supplying a water cooler. Their service is well geared towards small businesses, with an easy-to-use option for canceling a regularly scheduled delivery if you’re not going through the water as quickly as you predicted.

Most of the large water companies are flexible in terms of the packages they can put together for you. The best way to find a solution for your company is to speak to representatives from a couple of providers, describe your needs, and see what kind of package they can put together for you.

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